How to Backup Microsoft Outlook Mailbox?

Microsoft Outlook is a personal information manager available as a part of Microsoft Office suite. This email application manages mail attributes like calendar, contact manager, task manager, Notes, Journals and web browsing. Even it can be worked as standalone applications or it can work with Microsoft SharePoint Server and Exchange Server.

Why we need to backup Outlook mailbox?

Even though Outlook is providing many advanced features, it’s better to take backup of entire mailbox to prevent data loss situations. You may face some situations where in data from mailbox in Outlook can become unavailable. For example, situations like:

  • Unexpectedly deleting Outlook profile
  • Improper configuration of Outlook profile causing PST corruption
  • Applying wrong procedure to move Outlook data file
  • Incorrect installation of operating system
  • If Outlook profile data is saved in bad sectors on drive
  • PST file getting corrupt due to virus infection, abrupt system shutdown without closing Outlook, etc.

How to backup Outlook PST mailbox?

Once you lose mailbox from Outlook, it is not simple task to get it back. So, before facing above listed situation, one should better take mailbox backup and save it in right device. To do this task safely and securely you need to use some specific well built-in software like Yodot Backup Outlook PST. Due to its user friendly interface, every non-technical user can operate this application easily. You can backup entire Outlook profile using “Smart Backup” option, otherwise you can select “Advanced Backup” to backup selected items such as emails, Personal folders, tasks, Notes, Contacts, Journals, etc. By using schedule option of this application, you can automate backup process. While creating backup of large sized Outlook data it will split the file into multiple segments. This program can support different versions of Outlook such as 2000, 2003, 2007, 2010, 2013 and 2016. Even it will assist you to move MS Office Outlook profiles to latest Office 365. It is compatible with all versions of Windows OS such as Windows 10, Windows 8.1, Windows 8, Windows 7, Windows Vista, Windows XP, Windows Server 2003 and 2008.

Procedure to backup Microsoft Outlook mailbox:

  • First Install Yodot Backup Outlook PST software on a Windows system
  • Then run the installed application ( Before running tool just exit Outlook if opened)
  • You will see three options such as “Backup”, “Restore” and “Migrate”; click on “Backup” option.
  • Software further gives two sub options namely “Smart Backup” and “Advanced Backup”
  • Click on “Smart Backup” option to backup whole PST file(mail box) along with account settings
  • Or make use of “Advance backup” to choose only selected items from PST file
  • Select a desired destination folder to save backup file and finish the process


  • Contact 24x7 technical support team for any kind of queries while using the application
  • Maintain multiple backup copies of PST file to prevent data loss situations
  • Follow proper procedure while configuring Outlook profile