Software to Backup Outlook Email Folders

“Outlook PST holds all my emails and other mail data from past 2 years. Recently my desktop crashed that fetched me huge data loss since there wasn’t any backup. Somehow office admin was successful to extract few of my essential files that were on shared network; I had to lose rest of the data though. Now I recurrently backup all necessary data from desktop and I want to know if there is any easy way to backup email folders automatically. Please share your thoughts.”

Creating backup of Outlook email folders is very necessary to avoid unexpected loss or corruption of PST file. Outlook users are facilitated with export option to backup required attribute of PST file like emails, contacts, personal email folders, etc. However, one might think why is creating backup of Outlook PST file necessary? It is necessary to get backup of Outlook mail data to overcome situations like mentioned below:

  • Malware intrusion or bad media sector on hard drive that may corrupt PST file
  • Malfunctioning of Outlook like application crashing or not responding that can cause damage to PST file
  • Abrupt termination of Outlook or sudden system shutdown before application closes completely can make its PST file inaccessible
  • Missing or loss of PST file due to hard drive issues or incorrect Windows update process
  • Incorrect export or import of mail data into Outlook Profile could corrupt present PST
  • To configure Outlook on another computer or corrupt OS can also render same effect on PST file

In these instances, emails and other mail items from Outlook PST will be lost simply as the Profile is unreadable. If there is backup copy of emails in these instances then one might not worry about inaccessible data from PST file. Conversely, manual way of creating backup of Outlook emails folders is quite annoying and time consuming. In addition, one cannot follow this tedious task to backup PST data and most Outlook users lack complete knowledge on how to backup email folders and configure it in Outlook. To minimize user efforts there are online programs that can easily backup Outlook email folders at regular time intervals. One such tool is mentioned below.

Outlook email folders backup utility:

Employ Yodot Backup Outlook PST tool to copy email folders, tasks, contacts, notes, journals and everything from PST file of Microsoft Outlook. This tool fetches schedule option to minimize user intervention for taking backup of required mail data along with its account settings. This backup software extracts all items from PST file in same folder structure that will be saved in user defined destination. Backup file created by this application is useful even when migrating Outlook to newer version or another computer. Outlook users with MS Outlook 2000, 2003, 2007, 2010, 2013 and 2016 application versions can employ this program. This utility can work on all major Windows operating systems including Windows 10, 8, 8.1, 7, XP, Vista, Server 2008 and Server 2003.

Steps to export email folders from MS Outlook:

  • On your Windows computer download and install the application
  • Next in main screen click on ‘Backup’ option
  • In upcoming window, click for ‘Advance Backup’ option to select only email folders
  • If you want to backup complete PST file with Profile setting choose ‘Smart Backup’ option and proceed
  • After choosing required attributes from Outlook PST file, click next and mention destination path to save this backup
  • Use Schedule option to enable automatic backup of PST file at required time

Useful Suggestions:

  • Do not save backup files to same default location of Outlook PST to avoid confusion
  • It is recommended to save backup file outside the system hard drive