How to Backup Outlook Inbox?

MS Outlook saves emails, tasks, appointments, journals, notes and many other items automatically in two locations such as PST file on HDD and mailbox that is located on server. For many professionals, Outlook is very important for their workflow. User can backup Outlook inbox to restore emails when they experience unknown data loss. Fortunately, Outlook provides option to backup PST data manually. Taking regular backup of mail account is always a good idea. Here are the steps required to backup Outlook inbox:

Click on File tab, you will get Outlook Options screen. Click on Advanced option and hit Export. Now in Import and Export Wizard, press Export to a file, then click on Outlook Data File and hit on Next. Choose the folder to export and proceed next. Here, click on Browse and choose the location where you want to save new PST file. In file Name box, type the name that you want to use for new PST file and click OK and enter Finish. After completing the backup process, you can copy onto CD/DVD to keep it safe. In some instances, manual way of taking backup is time consuming and annoying. In addition, following these steps with lack of complete knowledge on process is tedious. To minimize user efforts there are many reliable online programs to easily backup Outlook inbox. Before going into the reliable software, let us know few scenarios that corrupts Outlook inbox and creates a need to backup Outlook regularly:

  • Malfunctioning of Outlook application such as application not responding or crashing can corrupt PST file
  • Virus intrusion or bad sector on HDD may damage PST file
  • Sometimes abrupt closing of Outlook or terminating system before exiting the program can make PST file unreadable
  • Following incorrect method to update Windows can damage hard disk leading to loss of PST file
  • When configuring Outlook mailbox on other desktop, incorrect process can affect present PST file
  • Improper export or import of inbox data from Outlook can also corrupt PST file

Software to backup MS Outlook inbox:

Utilizing Yodot Backup Outlook PST tool one can simplify the process of backing up Outlook inbox folder from Windows operating system comfortably. Employing this program you can backup calendar, notes, signature, attachments, rules, alerts, contacts, account setting, etc. addition to inbox at given data and time. Apart from backup, it has two more options like Restore and Migrate to move Outlook Profiles between two desktops or two versions of MS Outlook application. It can backup complete PST file from various versions of Microsoft Outlook like 2000, 2003, 2007, 2010, 2013 and Office 365. The utility is compatible to backup Outlook inbox folder on Windows computer running with Windows 10, Windows 8, Windows 8.1, Windows 7, Windows Vista, Windows XP, Windows Server 2008 and Windows Server 2003 operating systems.

Procedure to take backup of Outlook inbox:

  • Download Yodot Backup Outlook PST program on Windows hard drive and install it
  • After launching the product, wait for main screen to display three options – ‘Backup’, ‘Restore’ and ‘Migrate’
  • Select ‘Backup’ option and next screen will pop up with two sub options called 'Smart Backup' and 'Advance Backup'
  • Choose ‘Smart Backup’ option to backup entire PST items addition to Profile settings otherwise hit on ‘Advance Backup’ option and choose only inbox that should be considered for backup
  • Mention destination location to save this backup file and finish the process

Rules to Follow:

  • Save backup of important PST file in secure location to avoid file loss
  • For all kinds of help during backup procedure, you can contact 24×7 technical support unit