Can’t Edit a Word Document? Here Are Quick Fixes!

Quick fixes to solve issue can’t open my Word document

Microsoft Word is the widely used Word processor across the globe. It is the simplest yet magical application, offers abundant features. People are using this Word program from more than 3 decades and even now it stands the best in the race.

However, a common issue regarding this well-known Word processing tool left several users in the high and dry situation.

I can’t edit my Word document!” “Why can’t I edit my Word document?”- it is the most frequently asked question by MS Word users across various online forum discussions.

So, if you are also facing the same problem then, here are a few simple tricks to tackle the issue can’t edit Word document.

Can’t Edit Word Document? Here is How to Fix…

Step 1: Move the Word Document

If, the Word file which you are unable to edit is saved on any removable storage device, then copy the document to your computer’s hard drive and try to edit.

Make sure Office program is activated successfully on your computer. And, if you are using a trial version, ensure it is not expired.

Step 2: Enable Word File

  • Right click on the Word document which you can’t edit
  • Click on Properties and uncheck Read-only
  • Switch to Security tab and check file usage rights is given in Group or usernames
  • Also verify, each control is marked as Allow under Permissions
  • Apply changes you made and hit OK

You might even encounter Word cannot complete the save due to file permission error if full control is not accessed to your Word document.

Step 3: Remove Document Protection

  • Open the Word document that you can’t edit and go to File menu
  • Click Options, select Customize Ribbon and Developer
  • Select Protect/Document Protection
  • Check both Block Authors and Restrict Editing
  • Disable Restrict Editing and remove blocked authors
  • When prompted, type in the password and hit OK

In Word 2016 you can find Restrict Editing and Block Authors options under Review (top panel)-> Protect tab.

Note: In case, your Word file is not responding while working or it fails to open in MS Word program then seek Yodot DOC Repair help or go through the link to solve the issue Word file not responding in a few easy steps.

Step 4: Disable Protected View

Word program gives the user an option to open Word documents that are saved in an unsafe location or received from internet/as Outlook attachment in the Read-only mode. This is to safeguard your system from unsafe entities or malicious scripts.

So, if you don’t want the Word document delivered from Outlook/internet to open in read-only mode then follow these steps.

In Word 2016/2013/2010:

Go to File -> Options -> Trust Centre -> Trust Centre Settings -> Protected View -> uncheck all options and hit OK

In Word 2007:

Select Review from top panel -> Protect Document -> Protect -> Restrict Formatting and Editing -> Stop Protection

In Word 2003:

Tools -> Unprotect

Step 5: Check Word File is Not in Use by Another User

In case, your Word file is saved on a network drive (shared network) and at the same time some other user is working on it then you cannot edit that document. It will open in Read-Only mode.

If so, then you can try below steps.

  • Save all your work and open files
  • Close all running programs and press CTRL, ALT and Delete Keys together
  • In Task Manager, select exe and click End Process under Processes tab
  • Hit Yes; if it shows the program is not responding then click the End Now button
  • Exit Task Manager, navigate to the folder where your Word file (read-only file) is saved and delete a file with the name like ~$cument.doc
  • Open Word program, click No and open the Word file that you were unable to edit

I hope the above solutions can solve your problem “can’t edit my Word document”. If you have found any other technique to fix this issue, feel free to drop your solutions in the below comment box.

What to Do When MP4 File Won’t Play on Windows Media Player

MP4 File not Playing in Windows Media Player

“I created an important MP4 video file using Camtasia Studio. The video played well in Camtasia Studio player but, not on Windows Media Player. The WMP cannot play video of my MP4 file. How to fix it?”

MP4 is the well-known video file format that can be played on various devices and media players. However, your Windows Media Player may fail to play these MP4 videos or you might experience video or audio playback issues in the file.

Why MP4 File Does Not Show Video with Windows Media Player?

According to Microsoft list of file types supported by Windows Media Player, it is clear that Windows Media Player 7, WMP for Windows XP, WMP 9 Series, Windows Media Player 10/11 don’t support MP4 file format.

Even though Windows Media Player 12 play MP4 videos, it doesn’t support playback of all MP4 file formats.

MP4 is a container format that comprises multiple video and audio streams. In case, the video or audio streams encoded by codecs which are not supported by WMP 12, then Windows Media Player won’t play your MP4 video files or you encounter issues like sound not playing, no video, other synchronization issues or all of these.

How to Make Windows Media Player Play MP4 Video?

To fix MP4 file does not show video with Windows Media Player problem you can follow below step-by-step procedure.

Solution 1# Install Codecs for WMP

First, check for the latest updates available for your Windows using Automatic Updates option. Automatic Updates will download and install new/required codecs for your Windows. To install Windows Updates, go to Start menu, click on the Control Panel and select Windows Updates. If you see any latest or recommended updates, install it.

To Install Automatic Updates in WMP,

  • Open Windows Media Player and select Tools
  • Click on Options and switch to Player tab
  • Under Automatic updates, check Once a day and click OK

To Install Necessary Codecs in WMP for Your MP4 Files,

  • Launch Windows Media Player, go to Tools and select Options
  • Under Player tab, choose Download codecs automatically and hit OK
  • Play the MP4 file, click the Install button when you are asked to install the codec

Sometimes, MP4 video files don’t show video in Windows Media Player or WMP cannot play the video clip at all if, the video file is damaged or corrupted. In that case, try to play your unplayable MP4 file in other players like VLC media player, KM player, GOM Media Player, etc.

If you cannot play the video in any of the players, then repair corrupt MP4 video file using a recommended video repair software like Yodot MOV Repair in few easy steps. This powerful video repair tool efficiently repairs broken or damaged MP4, MOV and M4V video file formats in n hassle-free way. So, get the free download of this video repair software and fix your MP4 video files with ease.

Solution 2# Convert MP4 Videos in Windows Media Player

Convert MP4 file to Windows Media Player supportive file formats using below steps.

Note: Try these steps on a copy of your MP4 video file.

  • Open your MP4 file in Windows Media Player, click on Organize and select Options
  • Switch to Rip Music section, click on the Change button and mention destination location to save the converted video file
  • In Rip settings, under Format select MP3 and hit the OK button

Now, you can play the converted MP4 video file in Windows Media Player without any difficulty.

How to Fix Invalid Zip Files using Command Prompt

Although Zip files are known for their reliability and effective compression technique, they are not free of issues. You will often face errors such as ‘Invalid Zip file’, ‘CRC errors’ etc. and in this article, our focus is on ‘Invalid Zip file’.

To resolve these errors, one effective way is to download or get another copy of the Zip file. This will help you solve the issue in many cases.

However, in cases when you can’t get another copy of the file or if the new copy doesn’t help you fix errors, you will need to repair the file using other methods. Now let us learn what the other methods are and how you can resolve ‘Invalid Zip file error’.

Solution 1: Using Command Prompt

If you’re using WinZip software to handle your Zip files, you should know that there is a Command Line Add-on provided and is available for download here. Once you have the add-ons downloaded, follow the steps below to repair your Zip file.

  1. Click on Windows + R keys to open the Run window
  2. In the Run window, type ‘cmd’ and hit Enter
  3. Type ‘cd <folder name>’ to go to the folder where the corrupt Zip file is located
  4. Then type ‘C:\Program Files\WinZip\wzzip’ –yf <name of the zip file.zip

This command does not work on the actual Zip file itself but only extracts data from your file, so your original data is safe.

Please note that this method is used to repair the structure of the file only. If your file has corrupt data in it or if your file has a CRC error, this method does not work. In that case, you will have to make use of Zip repair tools such as Yodot Zip repair software.

Solution 2: Use Yodot Zip repair software

Yodot Zip Repair Software can be used to repair corrupt, damaged or broken Zip files. It can fix all kinds of issues such as corruption due to the virus, CRC errors, download errors, extraction errors and errors such as Invalid Zip file etc.

Advantages of Yodot Software

  • Supports repair of Zip and ZipX files
  • Works with password protected Zip files
  • Works with Zip files larger than 4 GB in size
  • Zip files created using WinZip, 7-Zip, or other compression algorithms are supported
  • Ability to repair Zip files on any storage device such as internal or external hard drives, SD cards, USB flash devices etc.
  • Works with all recent versions of Windows including Windows 10

Zip file repair using Yodot Software

It is very simple to repair your Zip file using Yodot Software. Just download the software on your system and install it. Then start the software and select the corrupt Zip file. The software will repair your file in only a few minutes.

Yodot Software offers a trial version using which you can repair your Zip file for free and even preview the repaired file. Download a trial today!

You Shouldn’t Repair OST Files with Scanpst.Exe!

°° Don’t Repair OST Files with Scanpst.Exe °°

Outlook’s Offline Storage Table- OST lets you work in offline mode. This significant feature of the OST file helps the user to finish their task appropriately even when there is no internet connectivity.

You can easily execute tasks like reading or deleting the existing emails, saving draft, composing new emails, and more. And, you need not concern about the changes you make in offline; even though you work with Outlook while there is no connection with exchange server. Your OST file gets auto synchronize with the Exchange Server when the connectivity establishes. Also, your Exchange Server issues will not reflect in your OST file (Exchange Server does not affect the OST).

Yet, OST files are liable to corruption or damage and as a result, you will receive different error messages while working on it. And, there are various factors which affect your OST file, like faulty storage media where OST file is located, Exchange Server synchronization issue, etc. which leads to your OST file corruption.

The most probable reason for all issues you might face with OST file could be corruption. So now, the big question for which we need to find an answer is how to repair corrupt OST file.

Why I called it a BIG question?? Isn’t it a normal issue you face with the Outlook application? Of course not!

Although, Microsoft Outlook presented an inbuilt Inbox repair tool (scanpst.exe) to get rid of Outlook issues, running the same on a corrupt OST file directly is not suggested. But, why?

Here is Why You Shouldn’t Repair OST Files with Scanpst.Exe:

Let’s, look at the below report prepared based on the real-time experience of an Outlook user.

“I bump into issues with my OST file and hence, I scanned the file with scanpst.exe. The Inbox Repair tool found few issues in my OST file. But, it is not capable of fixing them. I still encounter the problems with my OST file, even after repairing it via ScanPST”.

Many Outlook users have come across above sorts of situations. And, this happens due to the fact that “leaving few IMAP configurations in Microsoft Outlook 2013 and 2016, rest of the OST files simply hold cached data of your Outlook”. So, Scanpst.exe works for some Outlook errors and it is not proposed to use with OST files. Hence, it is not suggested to run Scanpst.exe straightway to repair OST files.

Then, how to repair OST files? The answer is very simple! Just start with a fresh cache again, instead of trying to fix the OST file.

How to Solve OST File Issues?

To solve any (almost all) of the OST file issues, just rebuild the file instead of repairing it. And, here is how to rebuild OST files.

  1. Close Outlook and go to the location of your OST file.

You can find the location of your OST file by navigating to File > Data File Management > Data File > Open Folder in earlier versions of Outlook.

Or by following the path File > Account Settings > Account Settings… > Data Files > Open File Location in later versions of Outlook.

Also, you can find the OST file location based on your Windows operating system version. By default, OST file is located in,

C:\Users\%username%\AppData\Local\Microsoft\Outlook\ (in Vista, 7, 8 and 10 Windows editions)

C:\Documents and Settings\%username%\Local Settings\Application Data\Microsoft\Outlook\ (in Windows XP)

  1. After finding, simply rename your OST file (make sure your Outlook application is not running).
  2. Now, run the Outlook app and let it rebuild your OST file from the server.

This is the most dependable and easy method you can try to repair OST files.

Repair OST File If Rebuild Isn’t a Choice Now

If you have a large mailbox and currently under slow or expensive internet connection, then it is not possible to rebuild the OST file at the moment. So, now you can give a try for Scanpst.exe (there is no possibility to rebuild OST file so, make use of the available one).

To repair OST file using Outlook Inbox Repair tool,

Quit Outlook and navigate to Office X folder in C:\ (system drive).

  • In Outlook 2016 -> root\Office16
  • For Outlook 2013 -> Office15
  • In 2010 Outlook -> Office14
  • Outlook 2007-> Office12

Next, type SCANPST.EXE in the Search tab and hit the Enter key.

In Scanpst.exe window, Enter the name of the file you want to scan (you can also use Browse option then, select your OST file).

After choosing the OST file, click on Start button to initiate the scan process.

If the tool detects errors then, proceed to Repair them. But, never forget to Make backup of scanned file before repairing.

Software to Repair OST Files

As already discussed, SCAPST.EXE cannot resolve all the errors in Outlook; especially if the data file is severely damaged/corrupted. In case, ScanPST stuck at phase 7 while repairing OST file or it fails to fix your problem, then try Yodot Outlook PST Repair program.

As some corruptions are more severe inbuilt repair tool cannot handle them. So, you need to make use of this perfect toolkit to easily repair your OST file, in no time. The utility offers a trial mode. Using that you can see if it can actually recover the data from your corrupt OST file. If you are happy with the output, then proceed further. Moreover, you don’t need any technical guidance to run this software. It has a Do-It-Yourself interface and a supportive tech team which helps you round the clock. Using this application, you can also repair PST file along with OST.

So, just try this three-step procedure to repair OST file using Yodot Outlook PST Repair.

1: Install and run the Yodot Outlook PST Repair software.

2: Select the OST file and location to save repaired file.

3: Click on Repair button.

Solved: Cannot Open PST File in Outlook 2013/2016

***Unable to Open PST File in Outlook 2013 Or 2016***

Outlook is the most popular emailing client application. It is used in almost all organizations as well by individual users for communication purpose.

Even though Outlook is commonly used as an email app, it also includes a lot of other features. Mainly, calendar, task manager, contact manager, notes, journal, web browsing and more are the added skins of Outlook.

Outlook can be used as a stand-alone application, or it can work with MS Exchange Server and MS SharePoint Server for organizations. Thus, users can accomplish the concept of shared mailboxes, calendars, public folders, SharePoint lists, and meeting schedules. Also, Microsoft has launched apps for the mobile platforms, counting iOS and Android.

The data file used in Outlook to store individual user’s data is called Personal Storage Table (for POP3 and IMAP accounts). This is commonly known as PST file.

However, in many situations, users cannot open PST file in Outlook 2013/2016 and etc. versions. There might be numerous reasons for unable to open PST file in Outlook 2013/2016 like,

  • Large sized PST file
  • Damaged file contents
  • PST file Corruptions
  • If the PST file is set to Read-Only attribute etc.

So, if you are unable to open PST file in Outlook 2016 or 2013, then there must be some issues like stated above (or might be others too). And, this editorial has few techniques that show how you can gain access to such PST files.

Resolution: Cannot Open PST File in Outlook 2013/2016

To be able to open your PST file and access the data such as emails, contacts, calendars, tasks, etc. saved on it, you would have to repair your PST file.

But, before you start repairing the PST file, check its Read-Only property. If the PST file’s read-only feature is enabled, then you cannot open the respective file. So, disable the Read-Only attribute existing in the properties of PST file first.

Now, start fixing your PST file.

How to Repair Outlook PST File?

Consider Inbox Repair Tool (scanpst.exe) as the first choice, for repairing the damaged or corrupted PST file.

Try These Steps for Repairing PST File in Outlook 2013:

Step 1: In Outlook 2013, go to File -> Account Settings -> Account Settings -> Data Files. Click on Open File Location. Note down the PST file path.

Step 2: Exit Microsoft Outlook. Navigate to Office folder and then double-click on the Scanpst.exe file.

Follow the below table to reach Office folder on your computer. The file or folder may be in the hidden state. If so, then unhide them, using your operating system documentation.

Step 3: In the Microsoft Outlook Inbox Repair tool, enter the path of your PST file or click on Browse button to locate the PST file. Hit the Start key after selecting the file.

Step 4: The tool starts scanning the selected PST file. After the check, the utility gives an analysis report. The report encloses a number of found folders and items, along with the error detection state.

If you see a message that Errors were found in this file, enable “Make backup of scanned file before repairing”. Mention location to save the backup file. And, hit Repair button.

The tool fixes issues with the PST file and gives you a confirmation message after the process.

Follow Below Steps for Fixing PST File in Outlook 2016:

Step 1: Go to File -> Account Settings -> Account Settings -> Data Files in Outlook 2016. Opt Open File Location. Note down the PST file path.

Step 2: Close Outlook. Open Office folder and double-click on Scanpst.exe.

Use below table to find Office folder in your system.

Step 3: Next, in Inbox Repair tool window, enter the PST file path or use Browse button to select the PST file. Click on Start button to begin the scanning.

Step 4: After completion of the scanning, the tool shows information regarding the scanned folders, items, and errors; if any found.

If you get a message Errors were found in this file, then Make backup of scanned file before repairing. Then, specify the location to save your backup file. And, click on Repair button.

The tool repairs the PST file and displays a confirmation message on-screen.

Note: Not just Outlook 2013 or 2016, you can implement the same technique on other versions of Outlook to repair the PST file.

What If Inbox Repair Tool Fails?

The scanpst.exe may not be able to repair your PST file if, it is severely corrupted or damaged. So, what to do then?

Don’t worry! If the Inbox Repair Tool fails, try Yodot Outlook PST Repair software. This utility is an ace in repairing damaged, inaccessible or corrupted Personal Folders file (both PST and OST). This potent tool even has the ability to recover all deleted attributes from the corresponding PST file.  Also, it works with any version of Outlook and Windows OS.

So, with the help of this program you can restore all your deleted or lost emails, calendars, contacts, tasks, journals etc. items effortlessly; along with repairing the PST file. Moreover, this ideal tool even helps when your moved PST Outlook data file cannot be accessed on the new computer or profile.

The tool has a simple interface so that you can complete the PST repair process within 3 to 4 steps without any difficulty.

All you have to do is,

  • Install and run the tool
  • Select your PST file and apt scanning mode
  • Click on Repair button

That’s it! A healthy and brand new PST file (as the tool doesn’t work on your original PST file) is ready to access.

So, going the Yodot way is a picture-perfect solution to repair your Outlook data file. So, don’t forget to try its trial version, whenever you are in need to repair your Outlook data file.

How to Convert OST File to PST File Manually?

***Convert OST File to PST Without Using Any Software***

With the evolution of the digital era, email has become the most significant part of communication. Also, it is one of the cost-effective and comprehensive means of digital communication.

Nowadays, any admirable and potent messaging client software with an ability to store personal information is ideal for business organizations. There comes the Microsoft Outlook. It is one of the well-known email client application normally used in organizations.

In Outlook, all your mailbox data like emails, contacts, calendar, tasks, notes, etc. are saved into a data file. Typically, there are two types of Outlook data files.

  1. PST stands for Personal Storage Table
  2. OST stands for Offline Storage Table

Personal Storage Table (PST)

Personal Storage Table is a kind of personal folders file. A Personal Folders File i.e. .pst is primarily an Outlook data file, that contains your emails along with other Outlook attributes. PST files are stored on your computer.

Offline Storage Table (OST)

Whereas, Offline Storage Table (OST file) basically is the emails, contacts, calendars and other Outlook items which are saved on your Exchange server. OST file helps you to work in offline mode, with its presence in your Exchange server. And as soon as the internet connection establishes between your system and server, the data synchronizes.

At times, you need to convert OST file to PST format. There can be many reasons for you to convert OST file into PST. And, among those few are listed here.

Reasons for OST to PST Conversion:

  • Exchange Server crash
  • When Exchange Server is under maintenance
  • Switching organization
  • Moving Outlook from one system to another
  • OST corruption
  • OST file size limitation
  • Synchronization issues
  • Exchange Server downtime etc.

So, converting OST file to PST format is necessary to access your Outlook, if you are encountering above are alike situations.

OST to PST Conversion:

There are two ways you can try, to convert your OST file into PST.

  1. Manual methods to convert OST file to PST
  2. OST to PST converter software

How to Convert OST File to PST File Manually?

Step 1: Archive

Run Microsoft Outlook application on your system.

Open the OST file which you want to convert into PST file.

On the File menu, select Info option.

Choose Cleanup Tools from the displayed list.

Click on Archive… option from the drop-down menu.

Enable Archive this folder and all subfolders option (by default Outlook enables it; if not you manually enable it). Now, select folders from the shown list which you want to move.

You can also use Archive items older than option to archive items from a specified date. If you wish, go for it and mention a date from the calendar.

Click on Browse button and specify a location to save the PST file. Also, name this new PST file and hit the OK button. In the edit window, you can see details of the PST file.

Click on OK to start the conversion process.

Step 2: Export

The Export feature in Outlook not just helps you to convert OST file to PST, but also in CSV and Excel formats. Create a new blank PST file before starting the export action.

Open Microsoft Outlook application and go to File tab.

Select Open, then Import option (in later versions of Outlook you can directly choose Open & Export).

In Import and Export window, select Export to a file option.

Click on Next button to continue the process.

Now, select Outlook Data File (.pst) from shown options.

Next, in Export Outlook Data File window, expand the OST file. Select the mailbox folder you wish to export in new PST file.

Click on Browse button and select the formerly created PST file.

Hit OK, then you can see the selected PST file (with its location) in the edit box. You can also make use of other options available there.

Finally, click on Finish button to start the Export process.

Step 3: Move Mailbox Items to New PST File

This is one of the easiest ways to move your mailbox data from the OST file to PST.

To do this,

  • First, create a new PST file in your Outlook profile
  • Drag all your mailbox folders from OST file onto your newly created PST file

Note: You can’t drag the default folders like Inbox, Calendar, Contacts, etc. from your OST file into a PST. Instead, copy those default folders from the OST file to PST.

However, manually converting OST file to PST seems an easy way to do. But, sometimes the file gets corrupted during the conversion process. So, it is not an effective technique to convert your OST file into PST.

Thus, you need to try efficient programs like Yodot OST to PST Converter in order to convert OST to Outlook data file without encountering any further issues or complexities. This is a precise software to convert your inaccessible, damaged, corrupt or broken Microsoft Exchange OST files to readable Outlook PST file with less time and effort.

All you need to do is, just install the Yodot OST to PST Converter tool. Run it and select the OST file which you want to convert into PST format. Specify the desired location to save the PST file and click on Convert button. That’s it! Your PST file will be created in your chosen location.

Along with simple and self-driven interface, the tool offers a splendid technical support to help whenever you need. So, try it now.

How to Find a Zip File You Just Saved and Now Missing

Files downloaded from the web would be hard to find out if you don’t know the exact location for the downloaded files. Well, this article helps you in retrieving the missing files when you can’t find your downloaded Zip files.

When downloading files from your browser they’ll typically be saved in a “Downloads” folder on your computer (or, in some cases, your Desktop, depending on your setup).

  • On Windows XP, it’s under \Documents and Settings\[username]\My Documents\Downloads
  • Vista, Windows 7 and others, the path is \Users\[username]\Downloads
  • For Mac, the full path is /Users/[username]/Downloads
  • On Linux, it’s home\[username]\Downloads

Zip files downloaded from Email programs

Depending on your email client and operating system, opening and saving attachments directly from the email could place them in a temporary folder that’s hard to find. If you can’t find a Zip file attachment, however, one thing you can do is search for the file. Windows Vista and 7 have pretty good search features. Enter part of the file name in the search input box at the top of Window Explorer.

If you still can’t find downloaded files, chances are your browser is subjected to virus/malware infection, making files deleting themselves after download.

Solution to retrieve Zip files missing after download

While the reason for not finding the downloaded Zip files would be due to its deletion or virus infection, the most suggested way to resolve the issue and recover lost files is Yodot File Recovery Software. You don’t have to know where your file was, let this free file recovery software to scan all over your computer and find it!

Guide to recover Zip files after download

Step 1: Download and install Yodot File Recovery Software on your Windows computer and launch it. Once you launch it, the main screen with two recovery modes will be displayed. Choose “Lost File Recovery” option and proceed to next step.

Step 2: Choose the drive where the downloaded Zip files were kept and click the Next button. Scanning of the selected drive takes place and a list of recoverable files will be displayed.

Step 3: Choose the required files format and again click Next.

Step 4: Once the selected files get recovered, you can preview them.

Step 5: Finally save the restored Zip files to any desired location.

About the Zip file recovery software

Yodot File Recovery Application is the perfect tool when it comes to recovering deleted as well as lost files. This toolkit is helpful in recovering files in simple and easy 3-4 steps. It thoroughly scans your drives, locates deleted files & folders, which can then be saved at any location of choice. Along with compressed file recovery like Zip as well as RAR, the software will also restore other types of file formats like PPTs, text files, Excel sheets, Word documents, etc.

What’s more, you can retrieve files stored on various storage devices like internal and external hard drives, memory cards, pen drives, iPods, etc. formatted with different types of file systems like FAT16, FAT32, NTFS, NTFS5, ExFat. It supports the recovery of files from different Windows operating systems including, Windows 10, Windows 8, Windows 7, Windows Vista, Windows XP, Windows Server 2003, 2008 and 2012.

“If your Zip file is corrupted and you are looking for a way to repair it, then make use of Yodot Zip File Repair Software. Just like file recovery software, this repair tool has also the ability to fix Zip files from Windows-based devices. It repairs Zip file that is not opening on Windows 7 and other operating systems like Windows 10, 8, Vista, XP, etc.”

Challenges You Might Face with OST File

Outlook application typically uses two types of data files- one is PST file, then is OST. And, these two files are the local copies of your mailbox data. They hold your emails, calendars, contacts, and other mailbox items.

If you have configured a POP or IMAP account (those you will get from an ISP, then your mailbox data will be stored in an Outlook Data File called PST (Personal Storage Table). And, PST file allows you to work with Outlook only in online mode.

However, in order to access your mailbox information without an internet connection OST (Offline Storage Table) files comes into the picture.

So, if you are an Outlook.com, Outlook 365, or Exchange account user, then Outlook stores your data in an Offline Outlook Data File i.e. in OST format.

In general, OST files are like mainstay if you are working with Outlook Email Client and Exchange server. These offline files store user’s entire mailbox data. Then, synchronize it with an exchange database whenever the internet connectivity establishes.

In case, there is no internet connection between Outlook Email Client and Exchange server, then also the OST file allows the user to work (in offline mode). And, all the changes made in offline mode will automatically synchronize with Exchange server, whenever the connection reestablishes.

When you are working with Outlook in offline mode (via OST file), you can write new emails and send them too. The sent emails will be kept in the offline outbox. And, once the connection establishes those emails will be sent.

When the OST file and Exchange server synchronizes, the same (changes made in offline mode) will be reflected at both databases (the OST and Exchange database).

Naturally, you can go for a long time without any issue with this OST files. But, sooner or later, OST files may start giving errors, the file may get corrupted or damaged, etc. These aspects lead to various issues while working with it.

So, Here Are the Challenges You Might Face with Your Outlook OST File:

1. OST File Size

OST files can grow pretty large as time rolls, particularly when users are having 20GB to 100GB mailboxes. And, these large sized OST files are the core cause for the various other issues and errors like OST file is not recognized by Outlook, OST file access denied, OST file cannot be opened, OST file is in use and cannot be accessed etc. which crop up further while using Outlook app.

2. Missing OST File

The main challenge that an OST file user come across when they open the Outlook application is a Temp profile say hello to them. This usually happens if your default OST file is missing, if it is not accessible for some unknown reason or if it got corrupted.

This can be a quite cumbrous situation to find a solution and recover the Outlook data. This seems to be the real defy as the user cannot access the data in OST file in such instances.

3. OST Backups

OST backup process executes once in a day. If the Backups created are not dependable, then you will have a real problem.

  • If there is a power drop when Backup is running, then the backup process fails (halts) at that point itself and you need to manually resume the backup action again.
  • Also, you might face issues in managing backup-space wherein if the tape or disk (if doing disk backups) gets full then also the backup fails due to insufficient storage space.

In above instances, data created after the backup process will be lost and you will only have OST files to depend on.

4. Exchange Server Breakdown

In most of the working environments, users work with the desktop versions of Outlook. And, locking only desktops/laptops while Outlook still running is the common thing which is in practice. If so, then Outlook caches a copy locally on the respective machine.

At times, when disasters assault like Exchange Server crash where the backups are also not available then it directly affects the saved data on your OST file. Sometimes, it may even lead to complete loss of your data.

5. Moving OST File

When the user moves from one machine to another or switches to new profile from existing one, they delete old mailbox (typically by the Exchange Admin in organizations). Even if, you have managed to back up the existing OST file then also it is hard to import it into the new profile.

Microsoft Outlook includes the Inbox Repair tool (Scanpst.exe) to analyze and repair common issues with PST files, as well as OST files (Scanost.exe in Microsoft Outlook 2007 and earlier versions).

So, the first option is to try the inbuilt fix on the OST file. You can also repair the Exchange database, using Eseutil.exe and Isinteg.exe.

Caution: Consider repairing an Exchange database as the last possibility, since it can lead to data loss. Also, it takes more time since Exchange Databases are generally very big.

Alternatives:

There are many tools available online to assist you in resolving the issues with OST file. But, Yodot OST to PST Converter stands out the best.

This potent OST to PST Converter best fits with all versions of Microsoft Outlook and all edition of Windows OS running systems.

The conversion process involved with this tool is very simple and direct. All you need to do is select OST file (the tool guides you, even if you don’t know the location of OST file), and hit the Convert button. The OST to PST conversion process will get complete. check the output – PST file in Outlook styled interface.

Moreover, the tool provides excellent technical assistance round the clock. And, a free trial edition of the software is also available; so that you can try it and judge without paying not even a single penny.

So why delay? Get your trial copy and witness the splendid OST to PST conversion process.

How to Fix Outlook Error 0x800-4005: The Operation Failed

Microsoft Outlook is well-known and widely used email application. There are many activities which you can do using MS Outlook that includes, scheduling meeting, saving contacts, and many more. Despite all benefits, there are some glitches which you may come across while using Outlook. Annoying error messages are one among them. You might have seen various kind of errors while using Outlook, including error “0x80004005: The operation failed”.

Causes of 0x80004005: The operation failed Error:

Outlook window shows 0x80004005: The operation failed error mainly when you receive an email in your inbox. You will get this error when Norton Antivirus installed on your Windows has script blocking feature. Hence, by disabling script enabled the feature, you can fix this error. I have listed out two easy methods which might resolve the error 0x80004005: The operation failed.

Resolutions:

Fix #1: Restrict Script Blocking in Norton Antivirus

  • Run Norton Antivirus software
  • Go to Settings and find Script Blocking feature
  • Uncheck Enable Script Blocking option

Note: Disabling Script Blocking option may put your computer is risky.  Hence, we are not recommending this fix. Use this method at your own risk.

Fix #2: Disable New-Mail Notification in Outlook

  • Open Outlook, then select Options on the File menu
  • And, select Mail tab
  • Under Message Arrival section, untick Display a Desktop Alert check box.
  • Then press OK.

Now, your email arrives at mailbox without any error. In case, you face PST file corruption in Outlook, then use Scanpst or any third party tool like Yodot PST Repair Tool. The benefits of using Yodot PST Repair Tool is- it helps to fix various errors, including Outlook error not enough memory to complete this operation. The software can also be used to recover deleted items from MS Outlook.

Keyboard Shortcuts for Outlook that Every Users Should Know

Outlook is one of the widespread email client application which is in practice today. But, the complexity involved with the app also makes it quite annoying due to a number of available options. However, undoubtedly, there are many Outlook keyboard shortcuts.

With keyboard shortcuts, you don’t have to go through all frames of Outlook wasting your time. In fact, if you can practice all these shortcuts and able to apply them flawlessly then it is more than enough to finish your work on time.

So, if you are one among those many Outlook users, then this article has keyboard shortcuts for Outlook to save your lots of time.

Of course! You can find all keyboard shortcuts for Outlook listed in official Microsoft Office Support site. But, what I am going to share today is the Outlook keyboard shortcuts which surely help you in cutting down your mouse clicks. In other words, here are the essential (must know!) keyboard shortcuts for Outlook, that saves your time as well as energy.

List of Keyboard Shortcuts for Outlook:

1. Shortcuts to Work with Emails

  • CTRL +U and CTRL + Q: To Mark a Mail as Read or Unread

Unread option helps in organizing important emails so that you can remember to go back and deal it later. In Outlook, you can do this quickly by selecting the email then by pressing CTRL + Q or U keys.

CTRL + U will change the email to unread state. CTRL + Q will change the status to read state.

  • CTRL + SHIFT + F: To open Advanced Find Window

Advanced find window will be a life-saver when you are working with more number of emails. And, CTRL + SHIFT + F shortcut will open the Advanced Find window.

  • INSERT: To Flag Emails

When you have an email highlighted, just hit the INSERT button to quickly flag the respective message. If it is already flagged, then tapping INSERT key will un-flag it.

  • CTRL + SHIFT + G: To Mark an Email for Follow-up

This keyboard shortcut is to custom flag an email with a specific date and reminder (if you wish).

2. Shortcuts for Navigating in Outlook

  • CTRL + SHIFT + M: To Open a New Email

Try CTRL + SHIFT + M shortcut for opening a compose window (New Email) and you are ready to type-in.

  • CTRL + SHIFT + Q: To Open a New Meeting

Use CTRL + SHIFT + Q to launch the new meeting window. Just set up the time and place and you are done.

  • F7: Spell Check

While you are writing a new email or new meeting invitation, always ensure to hit the F7 key once before you send it. This triggers the inbuilt spell checker for Outlook.

I agree, even while you are typing anything in New Mail window of Outlook, you will notice a red wavy line whenever you misspelled the words, but tapping F7 before sending is a great way to things even better.

  • CTRL + Y: To Reach Another Folder

If you are a person who manages a lot of email accounts in a single Outlook client, then probably CTRL + Y keyboard shortcut help you a lot.

This shortcut opens Go to Folder window, from there you can jump around from one mail folder to another, more swiftly.

  • F3 / CTRL + E: Search Box

To open a search window in Outlook, you don’t have to click exactly on the search icon. Just try F3 or CTRL + E combinations to open the search box.

Added Info: Lost or deleted important Tasks from your Outlook profile? Then, here is how to restore lost tasks in Outlook in an easy and rapid way.
  • F9 / CTRL + M: To Check New Mails

You may not always receive new messages instantly irrespective how often you have set your Outlook to sync with email accounts. So, you can use an F9 key or CTRL + M keyboard shortcut to execute Send/Receive task

  • Arrow Up / Down / Left / Right: To Navigate and Collapse

Another easy way to boost navigation of your emails in the inbox is via using keyboard arrow keys.

So, use Left/Right arrow to collapse or wrap categories. Likewise, use Up/Down arrow to traverse up and down through the attributes of each category.

  • CTRL + SHIFT + V: To Move Email to Folder

If you need to quickly move an email into a selected folder then use CTRL + SHIFT + V keyboard shortcut instead of right-clicking on the email and then opting Move.

When you highlight an email and you use this shortcut, Outlook launches Move Items window, there, you just pick a destination folder to move the email into.

3. Keyboard Shortcuts for Navigating Through Emails

  • SPACE / SHIFT + SPACE: To Page Up or Down Through an Email

Scrolling the mouse button will be a real pain when you are reading really long emails. To solve this problem, use Space and SHIFT + SPACE buttons to page up or down through a message.

Also, scrolling through an email using mouse or keyboard (arrows) can work little slow sometimes, so using shortcut or PgUp and PgDn keys can save some amount of time.

  • CTRL + . / CTRL + ,: To Scroll Through Emails

Almost all Outlook users prefer using a preview window because it allows the user to scroll down emails and preview messages quickly.

But, using “CTRL + .” (scroll down to open next message) and “CTRL + ,” (scroll back to open the previous message) keyboard shortcuts you can eliminate the use of an extra preview window. Yes, you can just open the first email in your Inbox, and use these keyboard shortcuts to directly view rest of your emails in the Inbox.

  • F12: To Save Mails

When you come across an email that is very important, thus you don’t want to lose it then, you can save it. Yes, by pressing the F12 function key with the mail (which you want to save) open allows you to save the message as .msg file.

4. Shortcuts for Formatting Messages

  • CTRL + K: To Insert Hyperlink

When writing an email, you will first highlight the text and then look into the menu to find insert option while adding a hyperlink. Instead, press CTRL + K button and save time; as this directly opens the Insert Hyperlink window.

  • CTRL + SHIFT + P: To Find Font Wizard

To launch Font dialogue box, use CTRL + SHIFT + P shortcut.

This works as a real time saver. You don’t have to navigate through formatting menu in order to achieve complex formatting while composing emails. With the keyboard shortcut, it’s all right at your fingertips.

You can also use simple formatting keyboard shortcuts like CTRL + BCTRL + I, and CTRL + U to do bold, italics and underlining.

  • CTRL + SHIFT + L: To Add Bullets

CTRL + SHIFT + L will quickly add bullets to highlighted items in your email.

And, to align a highlighted text to the left, right, or center you can use CTRL + LCTRL + R, and CTRL + E respectively.

  • CTRL + SHIFT + H: To Delete the Next Word

And, use CTRL + SHIFT + H keys to delete the entire next word after your cursor. This saves little time compared to using Delete or Backspace keys to delete each character, at a time.

Basically, all applications are meant to make a work more productive. And, with keyboard shortcuts, we can make the job even more prolific and effective.