How to Move Outlook to a New Computer Automatically

When setting up a new computer, one of the things that can get troublesome is the complex task of migrating Outlook to new computer. Having to move emails, calendars, contacts, tasks and other Outlook attributes can be very tedious and tricky.

Meet Yodot Backup & Migrate; a smart automated way to move Outlook to new computer in a hassle-free way. Move all your Outlook emails, contacts, calendars, tasks, notes, tasks, alerts, rules, signatures along with customized account settings to a new computer/OS automatically. Make migrating Outlook to a new computer a pleasant experience using Yodot’s tool. Free Download now.

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Manual method to move Outlook to new computer

All of your Outlook data is stored locally in a data file called PST. By moving this PST file to the new computer, you can move your Outlook data manually. The steps to move Outlook to new computer are outlined here.

Note: If you’re using IMAP, Outlook.com or Exchange accounts, all Outlook data are stored in the server. (from which data needs to be synced.)

Step 1: Get your PST file from the old computer

PST files are usually hidden on the computer. So first, change your computer’s setting to ‘Show hidden files’ and then copy the PST file.

  • To enable hidden folders, go to View menu > Options
  • Click Change Folder & Search options > View tab
  • Select ‘Show hidden files, folders & drives’
folder options

Once the ‘Show hidden folders’ setting is enabled, locate the PST file. PST files are usually saved in a default location on every computer unless it is altered.

For Outlook 2010 and later versions,

PST file is found in the path – C:\Users\Username\Documents\Outlook Files

For Outlook 2007 and earlier versions,

PST file is found in the path – C:\Users\Username\AppData\Local\Microsoft\Outlook

In this location, there may be many files, but you only need the files with a ‘.pst’ extension. Find the PST file and copy to a USB device. (Please remember that you will need to close Outlook to copy the PST file)

Note: If you see multiple PST files and are not sure which one to copy, examine the file sizes carefully. Files with 200 or 300KB in size may not be the ones which would contain your Outlook data, so ignore them.

Don’t want to go through the hassle of locating the PST file? Choose Yodot Outlook Backup & Migrate tool to see how it works its charm to automatically access the PST file, backup data and move Outlook to new computer. No risk of Outlook data corruption, no risk of losing files, no uncertainty as with the manual method! Try now for a safe Outlook migration!

Step 2: Copy the PST file to new computer

First, install Microsoft Outlook on your new computer.  Then copy and paste the PST file obtained in Step 1 to the new computer.

It is recommended that you paste the PST file to the default location in C:\Users\Username\Documents\Outlook Files.

It is recommended that you paste the PST file to the default location in C:\Users\Username\Documents\Outlook Files.

Step 3: Create a new Outlook profile and add your PST file

This step involves creating a new profile on Outlook and adding your PST file to be used with the profile.

1. Type ‘Control Panel’ in the Start menu and open it.

2. Search for ‘Mail’ and open it.

mail settings

Then click ‘Show Profiles’ > ‘Add’

Outlook mail setup

3. Choose a name for the profile and enter Outlook account info like email and password

4. Under ‘Account Type’, select POP3 account if you are using a POP account

5. Select ‘Existing Outlook data file’ and choose the PST you just copied to the new computer

6. Click Finish to save the changes and complete the profile set up process

This describes the basic process to move Outlook to new computer. However, this only copies your Outlook emails, calendars, contacts, etc. but not Outlook rules, Auto-complete lists, Send and Receive Settings, XML files, etc. For a complete Outlook transfer with all attributes, refer the next section for an automated solution.

Automated Method to Move Outlook to New Computer

Yodot Outlook Backup & Migrate tool offers a great way to automatically transfer Outlook to new computer. All your Outlook emails (along with Sub, To, CC, body), contacts, calendars, rules, tasks, signatures, RSS feeds, customized settings, etc. are transferred to new computer/OS/new Outlook version.

Yodot works flawlessly on Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010 and earlier versions.

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Simple Steps to move Outlook to new computer using Yodot

Step 1: Create a backup file

1. Download Yodot Outlook Backup & Migrate tool on your computer and install it.

2. Launch the software and click ‘Backup’ on the main screen.

Yodot Outlook Backup and Migrate

3. Select ‘Smart Backup’ for a complete backup of your Outlook.

4. Once the backup completes, save the backup ‘.obm’ file created by the software in a suitable location.

Yodot OBM

Step 2: Migrate Outlook to new PC

1. Download and install Yodot Outlook Backup & Migrate to the new computer where you would like to move Outlook to. Then copy and paste the ‘.obm’ file created in the previous step to the new computer.

Yodot Move Outlook PST

2. Launch the software and select ‘Migrate’ on the main screen.

Move Outlook PST to new computer

3. Click on ‘Browse’ to select the backup file created in the previous step.

4. Click ‘Next’ for the software to start migrating Outlook to new computer.

Migrate Outlook to new computer

Conclusion

As you may know, moving Outlook data to new computer manually may be challenging with all the complexities involved. You may run the risk of Outlook data file/PST corruption, Outlook data loss, and other issues. But Yodot Outlook Backup & Migrate can make the process of migrating Outlook to new computer a breeze with the most advanced and diligent backup and migrate features. This automated tool can make a big difference in the way you feel about transferring Outlook data. Download the free trial and try now!