How to Fix OST File Indexing Issues?

“My Outlook errors out whenever I try using instant search option to search any item in Outlook OST file. Search results say, it couldn’t find the item that I was looking for; even though searched items are present. I tried to fix this Outlook OST file indexing issue using ScanOST, but unfortunately ended up in corrupting OST file. Can anyone suggest me how to fix OST file indexing issue in Outlook? Please provide appropriate solutions.”

In corporate world, there is no individual who is not using Microsoft Outlook for email communication. Outlook is an open source email client for desktop and laptop users to provide secure and optimized email communications within huge organizations. Using Outlook in offline mode with the help of Exchange Server may minimize internet usage; meanwhile it increases risks in accessing Outlook mail items when OST file gets corrupt or becomes inaccessible. Among various factors that impact Outlook OST file, one of the prime factors is indexing. If OST file is not indexed properly in Outlook, then errors may occur while using “Instant Search” feature to locate any items in OST file. Instant Search is an option to trace emails, contacts or any other items within Outlook data file in an optimized way. But if there is indexing issue with Outlook OST file then this feature can display error like:

  • “We couldn’t find what you were looking for”
  • “Instant Search is not finding items”
  • “No results found for your search”

Fortunately, to fix this kind of errors and to resolve Outlook OST file indexing issues there are few possible ways.

Manual Solution: Go to Control Panel -> Programs and Features. Switch Off ‘Windows Search’ option and restart the system. Next, open Outlook, type randomly in Search box – Outlook should give error that Search function is not working. Again close Outlook and restart the computer. Then Go to Control Panel -> Programs and Features and Switch ON Windows Search option. Then, rebuild the indexing Service in Control Panel by clicking on ‘Rebuilt the index’ option. Now, you can check the indexing status in Outlook to ensure that data file has been correctly indexed.

If this method doesn’t serve your purpose and if indexing issue leads to any other complications with OST file, then there are chances of losing access to all mails and others items from Outlook. In this kind of instance, it is recommended to convert OST file having indexing problem to healthy PST file using efficient third party utility.

OST File Converter tool:

Yodot OST to PST Converter is most productive software to fix OST file indexing issue by converting this OST file to PST file. This tool is developed with advanced strategies that perform damage-free conversion of corrupted as well as healthy OST file to PST file format just in few clicks. It can repair and convert Outlook OST file inaccessible error, bad or invalid OST file error, OST file not found error, OST file access denied error, OST file CRC error, OST file internal error and many others. During conversion process, this tool extracts all contents of inaccessible OST file and puts them in to healthy and accessible PST file effortlessly. This amazing software can be employed to convert Outlook OST file associated with Microsoft Exchange Server 5.5, 6, 2000, 2003, 2007 and 2010 versions. One can easily use this program on Windows 8, 8.1, 7, XP, Vista, Server 2008 and 2003 OS based computers for successful conversion of OST file to PST.

Simple steps to convert OST file showing indexing error to PST:

  • Download and install Yodot OST to PST Converter program on your Windows computer where error showing OST file is saved
  • Next, run the application from Start menu or from desktop shortcut
  • Further, main screen displays two options namely, ‘Open OST File’ and ‘Find OST File’
  • Click on any one option according to your knowledge on OST file location in system hard drive to choose that file
  • After selecting required OST file, click next to commence conversion process
  • When conversion of selected OST file to PST is done; mention destination path to save this new PST file and proceed

Points to Remember:

  • Hold proper backup of Outlook OST file to avoid file indexing issues and other issues related to OST file
  • Verify regularly whether your Outlook OST file is indexed properly on computer