Backing up Windows 7 Outlook Files

“I am using Windows 7 OS in my desktop and I manage mail data via Outlook email client. I have many important emails in it, accidental deletion of files can be a nightmare. To avoid such situations it is better to have regular backup of entire PST files from Outlook. Is there any easy method to backup Outlook files in Windows 7 PC at regular interval of time? Thanks in advance!!!”

Outlook stores various attributes of mail account in two locations that is in mailbox present on server and PST file on Windows 7 hard disk, by default situated at C:\User\Username\AppData\Local\Microsoft\Outlook. Outlook is very important for many professionals for daily workflow. Outlook files should be backed up to safeguard vital data when user undergoes unexpected circumstances and lose critical information. So, Microsoft enables built-in options to backup and restore the backup data of PST files at necessary times. Backing up Outlook files regularly is good idea. One might have enabled Outlook backup and check out for Outlook files in hidden files and folders under Folder Option. User can open this folder by command prompt or by clicking Windows + R keys. Type 'Control Folder' and hit on OK. Now under 'View' check the 'Show hidden files, folders and drives and press OK. If files are not available here then use prominent backup program to backup Outlook files on Windows 7 PC.

Why is backing up Outlook files so essential?

Outlook PST file is very prone to corruption due to various reasons. If backup is not taken for important PST files, then one may lose vital mail data. Scenarios that damages Outlook files are:

  • Improper configuration of Outlook profile on Windows 7 desktop
  • Frequent termination of Outlook in middle of something
  • Intrusion of suspicious virus on drive holding Outlook file
  • Importing and Exporting Outlook file incorrectly
  • Impact of unknown third party utility that could malfunction MS Outlook
  • HDD problems like file system corruption, bad sectors or other unknown logical errors
  • Incorrectly upgrading Outlook version or Windows 7 operating system

To overcome situations as listed above, it is required to maintain proper backup of Outlook files. Have you ever tried to backup Outlook file on own and failed to do so? No need to worry, this page will clearly explain an easy way to backup Microsoft Office Outlook files.

Utility to backup Windows 7 Outlook files:

Yodot Backup Outlook PST program is the perfect choice to take backup of Outlook files on Windows 7 PC. It can backup emails, attachments, calendar, notes, signatures, rules, alerts, tasks, profile setting, etc. It can automatically backup PST file at scheduled date and time. It can backup Outlook files from various versions of MS Outlook such as 2003, 2007, 2010, 2013, 2016 and Office 365. Along with backup, it has two more options like restore and migrate to transfer Outlook profile between two computer or two versions of MS Outlook. The utility is compatible to backup Outlook files on Windows computer running with Windows 10, Windows 8, Windows 8.1, Windows Vista, Windows XP, Windows Server 2008 and Windows Server 2003 operating systems, addition to Windows 7. Moreover, it can backup Outlook files according to user choice using ‘Advanced backup’ and Smart Backup option to backup entire Outlook profile with account settings.

Steps to take backup of Outlook files in Windows 7 using backup tool:

  • Download Yodot Backup Outlook PST tool on Windows 7 computer and install it
  • After launching the tool, wait for main screen to pop up with three options – ‘Backup’, ‘Restore’ and ‘Migrate’
  • Click on ‘Backup’ option and next window comes up with two sub options called 'Smart Backup' and 'Advance Backup'
  • Choose ‘Smart Backup’ option to backup entire PST data along with Profile settings otherwise hit on ‘Advance Backup’ option and choose required items that should be considered for backup
  • Mention destination location to save this backup file and finish the process

Suggestions:

  • Do not erase Outlook file attributes using Shift Delete keys to avoid permanent deletion
  • Save backup of Outlook file in secure location to avoid PST file corruption