How Can I Backup PST Data Frequently before Server Deletes?

“Hi, we have several Outlook mail accounts for which E-mails will be removed from server for every 10 days duration. Hence I want to copy PST files of each account, on weekly basis. So I would like to know, how to backup these PST file frequently, without affecting its operation? Also I need to reduce size of these PST files as they have grown around 25GB. So kindly suggest me any efficient method, through which I can accomplish these things. Thanks in advance.”

You can backup PST files using inbuilt Export option provided by Microsoft. But you may face certain issues in backing up your Outlook data files, since it is a manual process. Also you can’t sit hours together in front of your system to copy larger PST files, on regular basis. Then how to backup large PST files frequently? To overcome these limitations, Yodot provided a fully automated and easy method to backup Outlook PST files.

Yodot Backup Outlook PST tool is a great way to manage regular backup of Outlook data since it provides inbuilt Scheduler. This Scheduler option enables often backing of PST files on your specified location. So follow this step by step procedure to initiate automated backup of PST, routinely.

  • Close Outlook and Word applications
  • Install Yodot Backup Outlook PST tool on Windows system
  • Launch the software and go for Backup option
  • Click on Smart Backup button and provide destination to save backup file
  • Click on Schedule backup option:
  • Select the checkbox Enable scheduler

    Select Weekly and provide Start time, Start date and End date

  • Click Next and then OK
  • Verify backed data in Backup Summary window

Finally, before saving backup file you can choose compression level to reduce size of your PST files.

Program to manage Outlook PST backup process:

Yodot Backup Outlook PST is the best and unique featured tool to efficiently backup PST file, on a regular basis. It can automatically backup your Outlook data like E-mails, Notes, Calendar, Rules, Signatures, Tasks, Alerts, Personal folders etc including profile setting. The smart and instinctive GUI of the robust utility makes backup process easier even for novice user. The software can assist you in creating backup of PST files on Outlook versions of 2016, 2013, 2010, 2007, 2003 and 2000. You can employ the application on all systems, working with Windows OS of all versions counting W10. Along with backing Outlook files, the tool also assists you in restoring backup files at the time of Outlook crash or malfunctions. Yodot also defines a simple procedure on how to copy Outlook PST file to new computer or onto upgraded Outlook version. Check the link for complete information.

Suggestions:

  • Save backed up PST files on safe and secure location, to prevent it from being corrupted
  • Run quality AV tools to avoid Outlook issues due to corruption