How to Backup Outlook Rules?

“For every month or two, I backup my Outlook PST data on system hard drive to avoid all kinds of data loss or inaccessibility situations. Recently, PST file got damaged and avoided me from accessing data from it; I still survived from the disaster as I had proper backup. However, I had to do some re-work on rules and alerts, as it wasn’t added to the backup. I want to know if there is any way to backup Outlook Rules and settings of a Profile.”

This kind of queries can be seen often in blogs and forums related to Microsoft Outlook. Backing up important Outlook data is essential as it gives back life to PST data when errors occur after file damage. There are many instances that may corrupt Outlook PST file such as:

  • Abrupt termination of Outlook or sudden power surge
  • Improper configuration of Outlook Profile
  • Incorrect import and export of PST file
  • Suspicious malware affecting the drive holding PST file
  • Saving / sharing Outlook profile PST file on a network drive
  • Malfunctioning of Microsoft Outlook due to impact of third party applications
  • Hard drive issues like bad sector, file system corruption or other logical errors
  • Incorrect Windows OS installation or upgrade process

As PST file turns corrupt in above mentioned situations mail data will be inaccessible. At times, fatal errors can completely crash Outlook and induce complete data loss. Holding PST file backup would make the things easier though. However, manual way of backing up PST data copies only mail data and not entire Profile settings. To backup even Profile settings like Rules, Alerts, etc. along with mail data it is suggested to make use of proficient third party Outlook backup utility.

Appropriate way to backup Rules and other settings in Outlook:

Designed brilliantly, Yodot Backup Outlook PST software is build genuinely to support creating backup of Outlook PST file rules, alerts, signature and other settings. Using this tool, one can backup emails, contacts, address book, tasks, calendar events, etc. from Outlook Profile within simple mouse clicks. Its user friendly interface helps even a novice computer user to backup MS Outlook Rules and other items from Profile. Apart from taking backup, one can use this application to move complete Outlook Profile onto different computer which is useful while migrating to new laptop. It can create backup of PST data from Microsoft Outlook 2000, 2003, 2007, 2010 and 2013 application versions. This program can be employed on Windows OS like Windows 10, Windows 8, Windows 8.1, Windows 7, Windows Vista, Windows XP, Windows Server 2008 and 2003 Server.

Instructions to download and run Outlook backup application:

  • Install Yodot Backup Outlook PST tool by downloading it from here on your Windows computer
  • Run the application, wait till main displays with – ‘Backup’, ‘Restore’ and ‘Migrate’ options
  • Now, click on ‘Backup’ option and in next window click for ‘Advance Backup’ option in order to backup only Rules or selected attributes of Outlook PST
  • Else, you can easily select ‘Smart Backup’ option to backup entire Outlook Profile along with settings
  • After choosing attributes to be backed up from your PST file click on next
  • If you wish to automate the process of creating Outlook Profile backup at recurrent time intervals use Schedule option
  • Mention destination location to save backup file and finish the process

Useful Suggestions:

  • Always backup entire Outlook Profile data to avoid PST corruption
  • Do not mess up with manual way of export and importing PST file