How to Transfer Outlook Contacts from One Computer to Another

Outlook is a renowned personal information manager software, this application is popular among business professionals or IT to send and receive information. However, suppose you are transferring the contacts or the address book for various reasons like reinstalling Windows, upgrading the Outlook version, or transferring the data to a new computer. In that case, this article is for you. Here will be sharing how to transfer Outlook address books from one computer to another.

What are the Reasons for moving Outlook Contacts to Another Computer?

Here are a few reasons to export the Outlook address book to a new computer.

The PST file is oversized.
Upgrading to a new Outlook version.
If you are facing some synchronization issues with the offline changes.
If you are purchasing the new Windows, you will transfer the address book to the latest Windows PC to organize the previous contact.

Note: If you export the contacts in Outlook manually, the exporting contact limit is 5000.

How to Transfer Outlook Contacts to a New Computer?

Migrate Outlook Contacts to a new Computer :

For Outlook Version 2019, 2016, and 2013
For Outlook Version 2010
For Outlook Version 2007
For Outlook Version 2003
For Outlook 365 Contacts

To copy Outlook’s address book to another computer, follow the below steps.

Migrate Outlook Contacts to a new Computer (For Outlook Version 2019, 2016, 2013)

Follow the steps below to Export the Backup contacts file to the new computer

Open the Outlook application and go to the File option.

Go to the Outlook application and click on the File option

Select the option Open & Export > then select the Import/Export option.

Now choose the Export a file option and click on the Next option.
Choose Comma Separated Values.
Directly under the select folder to export from the section, select Contacts and click on the Next option.

select the Contacts and click on the Next option

Click on the Browse option, select the location and file name, and click OK.
Finally, click on the Finish option and confirm the location to save the contacts CSV file (it is recommended to save them on the external hard drive). Now, click on the Next option.

Go to the location where you saved your contacts CSV file and manually verify the contacts list.

Follow the below-mentioned steps to Import the Backup contacts to a new computer.

Now, connect the disk/drive on which you have taken the Backup of your contacts to the new computer from where you want to import the Outlook contacts.
And then, go to the File option and click on the Import and Export button.

Click on the Import from another program/file option and click Next.

Import from the another program/file option

Browse to find the backup contacts file and click on the Open option.
Now choose from the option Replace duplicates with items imported. Select Allow duplicates to be created or Do not import duplicate items and then click on the Next option.
Click on OK once you have adjusted the contacts file, and then click on the Finish option.

Move Outlook Address Book to New Computer For Outlook Version 2010

Follow the steps below to transfer the Outlook address book to a new PC:

Open the Outlook application, click the File button, and then click on the options button.
Click on the Advanced tab and select Export.
Select the Export to a file button and click on the Next option.
Choose a CSV file and select the Next option.
Now select the folder on which you want to take the Backup of the contacts and click on the Next option.
Browse the location of the drive on which you want to save the backup CSV file of the contacts, enter the file name, click on OK, and finally, click on the Finish option.

Follow the below-mentioned steps to import the Outlook contacts to a New Windows PC.

Now connect the drive from where you have taken the Backup of your contacts to the new PC on which you want to import your Outlook contacts.
Select the File option and click on Import and Export button.
Choose the Import from another program/file option and click Next.
Browse the backup CSV contacts file and click on the Open option.
Now choose the option Do not import duplicate items and click on the Next option.
Finally, click OK and then click on the Finish option.

Transfer Outlook Contacts to New Computer For Outlook Version 2007

Follow the steps below to migrate the Outlook contacts book to the new PC:

Open the Outlook application and click on File.
Select the Import and Export option.
Click on the Export to a file button and click on Next.
Highlight Comma Separated Values and hit Next.
Browse the drive from where you want to save the contacts CSV backup file, fill in the file name, click Next, and Finish.

Follow the below-mentioned steps to import the Outlook address book to the separate Windows:

Open the Outlook application on the new PC/computer you want to import the Outlook contacts and connect the external HD on which you have taken the Outlook contacts as a CSV file backup.
Select the File and click on Import and Export and Next.
Click on the Import from another program or File option and hit Next.
Select the CSV file and then click on the Next option.
Click on Yes if Outlook asks to install a translator.
Click Browse to navigate the drive containing your backed-up contacts, and click on the Open option.
Choose to Replace duplicates with items imported and click on Next.
Adjust the fields containing your contact information as needed, click OK, and finally, click on Finish.

Copy Outlook Address Book to Another Computer For Outlook Version 2003

Follow the steps below to migrate the Outlook contacts book to the new Windows:

Go to the Outlook applications, choose an Export option, and select the Windows Contacts Export Wizard.
In the Export, choose the CSV file and click Next.
Once the Export has been completed, confirm the informational message and close the Export dialog.

Follow the below-mentioned steps to import the Outlook address book to the new PC:

Go to Outlook and click on File and click on Import and Export.
And then click on the Import from another program or File and click on the Next.
Select the CSV file format and click on Next.
Select the Import wizard to treat duplicate items and click on Next.
Select the CSV file and then click on the Next option.
Click Browse to navigate the drive containing your backed-up contacts, and click on the Open option.
Choose to Replace duplicates with items imported and click on Next.
Adjust the fields containing your contact information as needed, click OK, and finally, click on Finish.

Transferring Outlook Contacts For Outlook 365 Contacts

Open Outlook 365 and click the Applications icon and click People.
Click on the Manage > Manage drop-down menu and Export contacts option.
Select All contacts and click on the Export option.
Contacts from this folder Drop down menu and Export button.
Depending on your browser, you’ll be asked to either Open or Save the File.

Disadvantages of Moving the Contacts to a New Computer Manually

Manually exporting and importing contacts to a new computer is slightly complex.
You can only export around 5000 emails; if you have more than 5000 emails, it becomes impossible to export them manually.
CSV file needs to catch up on the support for the special characters.

Based on the disadvantages mentioned above, manually moving the contacts to a new computer can be slightly complex. Hence it is recommended to use an automated Yodot Move PST tool. You can immediately transfer Outlook contacts because the application offers a reliable way to complete the task quickly. Download the tool now.

Steps to Migrate the Outlook Contacts to a New Computer

Step 1: Download the Yodot Move Outlook PST tool on your new computer and install it.

Step 2: On the main screen, you need to select the Backup option and select the Smart Backup option.

Step 3: Save the contacts backup file on the drive from where you need to move Outlook contacts.

Step 4: Create a new Outlook profile in the desired location (From where the backup file was located).

Step 5: Rerun the software and click on the Migrate option.

Step 6: Select the Backup File and select the path for the new Outlook Profile created.

Step 7:

Click on the Next button.
Verify the newly configured Outlook profile in the Migration Summary.
Click on Finish.

Conclusion

This article helped provide a solution on how to migrate Outlook contacts. If you find the article informative, then share it with your colleagues.